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Friday, 17 February 2017

Few formulas for calculated column in SharePoint list

Conditional formulas
You can use the following formulas to test the condition of a statement and return a Yes or No value, to test an alternate value such as OK or Not OK, or to return a blank or dash to represent a null value.
Use the IF function to perform this comparison.
Formula Description
=[Column1]>[Column2] Is Column1 greater than Column2? (Yes)
IF([Column1]<=[Column2], "OK", "Not OK") Is Column1 less than or equal to Column2? (Not OK)
=AND([Column1]>[Column2], [Column1]<[Column3]) Is 15 greater than 9 and less than 8? (No)
=OR([Column1]>[Column2], [Column1]<[Column3]) Is 15 greater than 9 or less than 8? (Yes)
Date and time formulas
To add a number of days to a date, use the addition (+) operator.
Formula Description
=[Column1]+[Column2]
Example:
Column1=6/9/2007
Colimn2=3
Adds 3 days to 6/9/2007 (6/12/2007)
To add a number of months to a date, use the DATE, YEAR, MONTH and DAY functions.
Formula Description
=DATE(YEAR([Column1]),MONTH([Column1])+[Column2],DAY([Column1]))
Example:
Column1=6/9/2007
Colimn2=3
Adds 3 months to 6/9/2007 (9/9/2007)
To add a number of years to a date, use the DATE, YEAR, MONTH and DAY functions.
Formula Description
=DATE(YEAR([Column1])+[Column2],MONTH([Column1]),DAY([Column1]))Example:
Column1=6/9/2007
Colimn2=3
Adds 3 years to 6/9/2007 (6/9/2010)
Calculate the difference between two dates
Use the DATEDIF function to perform this calculation.
Formula Description
=DATEDIF([Column1], [Column2],"d")
Example:
Column1=01-Jan-1995
Colimn2=15-Jun-1999
Returns the number of days between the two dates (1626)
=DATEDIF([Column1], [Column2],"ym")
Example:
Column1=01-Jan-1995
Colimn2=15-Jun-1999
Returns the number of months between the dates, ignoring the year part (5)
=DATEDIF([Column1], [Column2],"yd")
Example:
Column1=01-Jan-1995
Colimn2=15-Jun-1999
Returns the number of days between the dates, ignoring the year part (165)
Calculate the difference between two times
Formula Description
=TEXT([Column2]-[Column1],"h:mm:ss")
Example:
Column1=06/09/2007 10:35 AM
Colimn2=06/09/2007 3:30 PM
Hours, minutes and seconds between two times (4:55:00)
Mathematical formulas
Add/Subtract and Multipyl/Divide the two column numbers.
Formula Description
=[Column1]+[Column2]+[Column3]
Example:
Column1=4
Colimn2=5
Column3=6
Adds the values in the first three columns (15)
=[Column1]-[Column2]
Example:
Column1=7
Column2=5
Subtracts 5 from7 (2)
=[Column1]*[Column2]
Example:
Column1=7
Column2=5
Multiplies the numbers in the first two columns
=[Column1]/[Column2]
Example:
Column1=15
Column2=5
Divides
Change the case of text.
Formula Description
=UPPER([Column1])
Example:
Column1=Gowtham RAJAMANICKAM
Changes text to uppercase (GOWTHAM RAJAMANICKAM)
=LOWER([Column1])
Example:
Column1=Gowtham RAJAMANICKAM
Changes text to uppercase (gowtham rajamanickam)
Combine first and last names
Formula Description
==[Column1]&[Column2]
Example:
Column1=Gowtham
Column2= RAJAMANICKAM
Combines the two strings (GOWTHAM RAJAMANICKAM)
Notes

  • Calculated columns can only interact with data in the same “item” such as an item is a single task, event, document and so on
  • Calculated columns cannot interact with another row, or summaries (total and so on) of all of the lists
  • The formulas you write are basically Excel compatible formulas
  • Calculated columns can be reused by creating them as Site Columns (but this column can only reference other Site Columns!)
  • Column names with spaces or symbols must be enclosed in brackets “[Sale Amount']”
  • The [TODAY] and [ME] functions do not work in a calculated column, but can be used in columns referenced by a calculated column 
Refer Here: One,


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